Submission of thesis & registration for defense
If you are a student of the Medical University of Vienna, please follow the instructions for thesis submission at the Medical University of Vienna.
Students of the University of Vienna, please follow the instructions below:
1. Upload your thesis on u:space
Start by uploading your thesis on u:space so that it can be checked for plagiarism (Faculty/Center: Max Perutz Labs). Once you have uploaded the document, you will receive an upload confirmation (“Hochladebestätigung”). Review and verify the data in u:space that will be printed on the title page. This information is automatically loaded from university’s database and includes your name and academic degrees, as well as details regarding the supervision of your thesis. Every thesis must contain a German abstract of at least 500 characters. The abstract is a brief summary of the central points of your thesis. Optionally, you can also include an English abstract.
Your thesis will be anonymized before the plagiarism test by removing the first 6 pages. Therefore, make sure that your thesis does not show any personal data and acknowledgements from page 7 on, and do not include a CV in your thesis. In case you have to attach the proof for submission (cumulative thesis), please keep it as short as possible and include this in the appendix.
THESIS EMBARGO:
Digital publication (pdf of your thesis, independent from request for blockage)
Please note, when uploading your thesis, you will be asked whether your thesis should be available online or not. This decision is up to you and independent of a potential request for blockage. If you check the "not available" option, your bound thesis copies will still be forwarded to the library of the Faculty of Life Sciences, to the University Library, and the National Library, but your thesis will not appear online.
Physical publication (hard copies at the libraries)
In case you and your supervisor do not wish your thesis to be available at the two libraries, you must complete the form "BSPW4E_Blockage of thesis (PDF)", indicating the time period and the reason. Note that it will not be sufficient to say your data are unpublished and not yet verified. The only acceptable reasons are cumulative theses, patents, and cooperations with companies. Attach copies of the cooperation contracts and confidentiality agreements.
Find more information at Information about thesis embargo (PDF).
2. Plagiarism check
If any textual similarities are detected between your work and other texts, the study program management will examine whether it constitutes plagiarism. Please do not proceed with printing your thesis until you have received feedback (via email to your u:account) confirming a successful plagiarism check. The printed version must exactly match the electronically submitted version.
IMPORTANT:
- Once your thesis passes the plagiarism check, the SSC will send it to your reviewers along with further instructions.
- To do this, they need a preliminary defense date so they can set a deadline for the reviews. Please let Theresa and Valpu know your date as soon as you can.
- Keep in mind that your reviewers will grade the thesis you submit and aren't expected to suggest any changes.
3. Submisson of hard-bound copies and paperwork
After a successful plagiarism check, you must submit three hard-bound copies of your thesis to the SSC (Theresa & Valpu).
Binding can be done in any copyshop (for example Lehrmittelstelle, located at the University of Vienna main building). For students of IMP/IMBA/GMI, please contact library@imp.ac.at for assistance with thesis binding (find more information on the intranet).
You will need to submit the following:
Via Email to Theresa & Valpu:
- Confirmation of upload, signed
- SL.P4_Registration_for_defense (PDF). Name Chair of examination panel and 3 examiners. Your supervisor cannot be examiner, but will be chair and should in any case be present
- Prüfungspass_DoktoratPhD (DOC). Please enter the courses totaling your best 30 ECTS in § 3. Usually, all courses are graded with “+”. In this case, select the courses you would like to appear in your Diploma Supplement, but do not exceed 30 ECTS credits. In the “bestätigt” field, enter the name of the responsible person. Do not sign.
- the confirmation email that you have filled the statistical survey to the university,
- for students who have diacritic letters (e.g. ğ, ş, š, ý) in their names: attach a copy of your passport if you want the PhD certificate to show the correct spelling of your name
In person (see our office hours) or at the mailbox in front of 6.111 at the Perutz:
- 3 bound copies of your thesis. Note that your thesis must be printed double-sided and bound in hard cover
You may appoint the reviewers of your thesis, group leaders @ Max Perutz Labs, IMP/IMB/GMI, UW or MUW, members of your thesis committee, collaborators, or any other senior scientist of your research area.
Ideally, your reviewers should also be examiners. If this is the case, the University of Vienna pays up to 700 € for travel costs (incl. 1 night at the hotel) of your external examiners (if 2 of your examiners come from abroad, it is 350 € for each). However, travel costs are not reimbursed if your examiner has not reviewed your thesis.
Your examiners will book their tickets and accommodation on their own and send an informal request for refund to reisekosten.doktorat(at)univie.ac.at, attaching scans of all invoices and receipts. Travel needs to be arranged and covered independently.
About 1 week before your defense, send out an announcement via mailing list or ask Theresa & Valpu if you prefer them to do it. Please also inform them in case you change time or venue of your defense!